Ballroom Rental Information

 
The Summerset Orchards Lodge Ballroom is available for private events hosted by Association members and, for certain types of events, may also be available to non-residents.
 
Interested in renting the Ballroom?
 
 
Complete the inquiry form to check availability and tell us a little about your event. Submitting an inquiry does not reserve a date. A member of our staff will contact you to discuss your rental options.
 
The Ballroom is the perfect space for:
  • Birthdays
  • Anniversaries
  • Weddings and Receptions
  • Showers
  • Graduations
  • Family Reunions
  • Memorial Gatherings
  • Club and Group Events
  • Other Special Occasions
 
Ballroom Information
  • The Ballroom may be rented as the Full Ballroom or as Half Ballroom A or B, subject to availability.
  • Rental time includes both your event time and cleanup time.
  • Weddings and receptions may reserve up to 8 hours.
  • Most other events are limited to 5 hours, unless approved otherwise.
  • Additional time may be available for an hourly fee and is subject to approval.
 
How to Reserve the Ballroom
  1. Submit an online Ballroom Rental Inquiry or contact the Front Desk at 925-513-2640 to discuss availability and your event needs.
  2. If your preferred date is available, submit a completed Ballroom Rental Application.
  3. Reservation dates will only be held with the required deposit.
  4. Remaining fees, insurance documents, and any additional paperwork must be submitted by the applicable deadlines.
Please Note: Submitting a Ballroom Rental Inquiry does not reserve a date. Dates are subject to availability and will only be held once the required deposit has been received.
 
 
Deposits
  • Summerset I, II, III, and IV Residents:
    • $250 deposit ($500 if alcohol is served)
  • Non-Residents:
    • $500 deposit ($750 if alcohol is served)
  • Recognized Summerset IV Clubs, Groups, and Committees:
    • No deposit required
  • Joint Summerset Clubs/Groups:
    • $250 deposit ($500 if alcohol is served)
Additional rental fees, optional amenities, and insurance requirements may apply.
 
 
Optional Amenities
  • Additional amenities are available, including:
    • Linen rentals
    • Coffee service
    • Audio/visual equipment
    • Use of the kitchen and food service equipment
    • Use of the bar area
    • Tables and chairs provided by the Association
 
Important Information
  • Liability insurance is required for private rentals.
  • Additional insurance requirements apply if alcohol will be served.
  • Vendors performing on-site services must provide proof of insurance.
  • Freestanding decorations are permitted. Confetti, glitter, open flames, and attaching items to walls or ceilings are prohibited.
 
 
Helpful Documents
 
Questions?
Please contact the front desk at (925) 513-2640 or email ssivassistant@gmail.com.